Secure Offsite Document Storage
We provide peace of mind by ensuring that your
document are stored in a safe and organized environment that complies with the highest standards and regulations
Documents storage is a vital part of effective document
management. As a thriving business you can’t afford
to misplace or lose essential documentation.
By law, publicly traded companies are required to
retain records over a specified period of time and
without a document archiving system in place
paperwork can become overwhelming and
Rents me can offer you secure document storage
so that you have more time to concentrate on your core business. Documents will be placed in specially designed storage boxes for safe keeping. Boxes are filed according to your company’s requirements.
Our aim is to:
Ease your load in managing and storing documents and archives
Reduce your rental cost or optimize your space
Reduce your document storage, retrieval and life cycle management cost
Provide you with quick, easy and guaranteed access to any of your documents
Increase your productivity and growth
Provide safety and protection for your documents against loss, theft, fire and degradation risks
The Benefits of our Document Archiving Services
Effective document management
Boxes is stored and properly recorded for easy and secure access.
Fire- Our fire prevention facilities include hand held extinguishers and smoke detectors which are connected via control panels to our security office.
Theft – Multiple physical deterrents have been installed. In addition CCTV cameras installed and monitored on a 24 hour basis and have a direct link to the security company’s control room.
Unauthorised access – Only individuals that have been authorised by our customers and our security-cleared personnel have access.
As a service to our clients Rent Me can scan all documents before storage in order to provide you, our client with an electronic version of all stored documents.
Each box is allocated a destruction date according to the laws that government them and our customers requirements. Prior to this date, you will be provided with a printout of all the files flagged to be destroyed. Only with your written authorisation will we proceed to eliminate these files.
Our software allows us to manage storage periods according to the required statutory retention periods. We are alerted of documents that are up for destruction which means that we can manage the cost of storage to our customers in an optimal way.